http://marketingsource.com/articles/ Articles at marketingsource.com Articles Library en-us http://marketingsource.com/articles/computers/software/four-important-reasons-to-choose-in-house-payroll-software.html http://marketingsource.com/articles/computers/software/four-important-reasons-to-choose-in-house-payroll-software.html Wed, 20 Oct 2010 16:50:35 -0500
Whatever your "payroll pain" is, there's a good chance that using in-house payroll software for your small business can alleviate that pain. There are many excellent reasons to choose to use an in-house payroll software program over other payroll options, but they all boil down to four big ones:

- Cost Savings
- Efficiency & Time Savings
- Security & Peace of Mind
- Control

Let's take a brief look at each of these:

- Cost Savings
Hands down, no payroll option is as affordable as buying software for use on your own computer-especially for small businesses. For less than $100, depending on the features you need, you can purchase software to run on your own computer and do payroll yourself. Outsourcing payroll or hiring an in-house accountant can cost thousands of dollars each month plus additional fees for reports and tax forms. Online solutions come closer in affordability, but can still cost hundreds each month and often charge you per employee on top of monthly fees.

- Efficiency & Time Savings
If you want to get payroll tasks done faster and with fewer mistakes, you need to automate. Software run on your own computers offers the most opportunity for this. Most payroll software integrates with popular accounting software titles, like Intuit or Quicken, so you can share data between applications instead of re-entering information. Many software titles come with developer tools that allow your IT expert to fully customize your software and integrate it more completely with your existing software for even more time savings and efficiency. Plus, when taxes and deductions are calculated automatically, you reduce chances for errors.

- Security
Security is critical for payroll data, which usually includes social security numbers and banking information. By using software on your in-house computer, you can control and be confident in your security measures, utilizing your own firewalls and secure servers. It's also easier to track who has access to the payroll-enabled computers and limit access from outside computers and hackers. You also control how frequently information is backed-up and where back-up files are stored.

- Control
Need a payroll report right now? Want to run some projections or see how a new employee benefit will affect payroll? When you do payroll in-house on computers and software you control, you can compile reports and run projections whenever you want to without additional cost or hassle. Run payroll in off hours so you can spend business hours performing more relevant tasks. You also control which features you use and which tasks are automated. Depending on the size of your business and how you like to run things, you may want more or less automation. When you install software on your in-house computers, you have that control.

The Downsides
While in-house payroll software has many advantages for a small business, you need to be careful about which software you buy. You could pay hundreds or even thousands of dollars for software with more features than you need. Or you may not get some of the features you require. Additionally, many of the software titles aimed at businesses are complex and require an education in accounting. You don't want to spend a lot of time learning new software, so make sure you look for software that has the features you need, doesn't require a huge learning curve, and is affordable for your business.

One such software that comes highly recommended by many small-business owners is ezPaycheck 2010 payroll and check printing software. This is a full-featured payroll software designed for the non-accountant user and is priced to be affordable for any size business. The developers of ezPaycheck 2010 even make it available for free download and trial at http://www.halfpricesoft.com. The trial version includes all the functions of the full version, with a trial time limit of 30 days. It even comes with a sample database so potential customers can try it without spending time entering data.

There's no need to be confused about the payroll options available to you. If you need an affordable solution for your small business payroll needs that increases efficiency and gives you total control over your payroll, then in-house software is the way to go.

For More Information Please Contact:
halfpricesoft.com P.O. Box 17067 Louisville, KY 40217 USA
email: contact@halfpricesoft.com
Fax: (866) 909-6448
http://www.halfpricesoft.com/index.asp ]]> http://marketingsource.com/articles/book-promotions/business/13-features-of-check-writing-and-printing-software-that-will-make-your-life-easier.html http://marketingsource.com/articles/book-promotions/business/13-features-of-check-writing-and-printing-software-that-will-make-your-life-easier.html Mon, 16 Aug 2010 15:35:30 -0500
1. Will this software work with both blank and pre-printed checks?
Blank checks are less expensive, but you may already have pre-printed checks you want to use. Or you may find a reason down the road for needing to print on pre-printed checks. Having versatility keeps your options open.

2. Does the software have MICR printing capability?
This is especially important if you are printing on blank checks as you’ll need to adhere to banking regulations that require printing account and routing numbers in MICR format.

3. Will the software be easy to use?
Don’t get stuck with software that requires an accounting degree to use or is confusing and frustrating. Look for screen shots of the software interface. Can you easily identify the functions on the screen? If so, this is probably software that is easy to use.

4. Can the software import data from other applications?
Computer applications should save you time. If you can’t import data from your accounting software or other applications and you have to enter it by hand, you might as well be writing the checks by hand. At an absolute minimum, it should be able to import .csv and .qif file formats.

5. Is it compatible with the accounting software you use?
If you use software like ezTimeSheet, Excel, Quick Books, or Microsoft Money, make sure the product description specifically mentions compatibility with the software you use

6. Is it affordable?
Don’t over pay for check printing software. Quality check writing and printing software is available online for as little as $24. There’s no need to spend hundreds of dollars.

7. Will the software let me customize my checks?
Your business checks should reflect your brand and personal image. You never know whose hands your check may pass through and notice your business name and logo. Make sure you can customize the look of and information on your checks.

8. Can I try it before I buy it?
Few things are more frustrating than parting with good money for a software program only to find that you don’t like it. Make sure the seller has a risk-free trial opportunity and that you can get all your money back if you don’t like it. Better yet is a trial period that doesn’t require payment until you’re sure it will work for you.

9. Can the software export check data for reports?
This handy feature will make your life easier in many ways. Don’t get stuck compiling check reports by hand.

10. Will the software print logos on my checks?
You can’t fully customize your checks if you can’t put your logo on them. Keep the look of your business checks consistent with other branding efforts and maintain your professional image.

11. Can it print signature graphics on the checks?
If you print more than a few checks at a time, having to sign them all manually can be a tedious chore. The ability to create a signature image and print it on checks automatically will save you a lot of time and help you avoid writer’s cramp.

12. Can I use the software with an MICR printer if necessary?
You may be printing checks on your laser printer now, but if your company grows and you end up printing hundreds or thousands of checks each month, you may find it economical to switch to an MICR printer. But why switch software too? Plan for the future and you can stick with the software you’ve become familiar with.

13. Will the software run on my computer?
This may seem like a no-brainer, but it often gets overlooked. Make sure the software you buy is compatible with the version of Windows or MacOS that you have on your computer. If you aren’t using the most recent version of Windows or MacOS, make sure the check printing software is also compatible with the most recent version so you can upgrade when you’re ready.

One check printing software in particular has all of these features and is affordable for even the smallest businesses. ezCheckPrinting from www.halfpricesoft.com/product_ezCheck.asp costs just $24 per installation. And you can even get it free through online special offers.

halfpricesoft.com
P.O. Box 17067 Louisville, KY 40217 USA
email: contact@halfpricesoft.com
http://www.halfpricesoft.com/product_ezCheck.asp
Fax: (866) 909-6448 ]]> http://marketingsource.com/articles/book-promotions/business/is-your-payroll-data-safe.html http://marketingsource.com/articles/book-promotions/business/is-your-payroll-data-safe.html Sun, 18 Apr 2010 20:30:25 -0500

Following are security issue you should think before you decide your payroll processing:


1. Payroll Software
Inhouse application may be an easy, safe and affortable payroll processing method for a lot of small businesses. Some payroll applications, such as ezPaycheck from halfpricesoft.com, support data backup feature and do not require internet connection at all.
Assuming you have adequate security measures for your computer system, including firewalls, secure data back-ups and 128-bit password encryption, using in-house software is a reasonably secure way to handle payroll. You’ll know exactly who has access to your records and no data needs to be transmitted across the Internet.

2. Accountants or Payroll Processing Firms
If you’re considering hiring an accountant or small firm, make sure you ask about their security and back-up systems.

Large firms often have secure processes, hi-security computer servers and back-up systems to keep your data safe. These firms are likely to have better data encryption and security than you’ll be able to put in place yourself, so you can be sure your data is safe. Small firms and solo-accountants are not likely to have the same level of security as large firms and computer systems may be vulnerable to hackers or data losses.


3. Online payroll processing service

Web-based services may or may not have adequate encryptions, security and back-up systems. Make sure you ask about security and find reviews on potential outsourcing sites before you buy. And if your own computer systems are insecure, it won’t matter how secure the web-based service is because your data transmissions will be vulnerable to hackers when you send data over the web.


Every business is unique and while payroll software is often an efficient, cost-saving payroll solution for most small and mid-size businesses, you may find that you enjoy the freedom and expertise of hiring an accountant or payroll service. Only you can decide which is right for your business.


For More Information Please Contact:

Casey Yang

Marketing Director
halfpricesoft.com P.O. Box 17067 Louisville, KY 40217 USA

email: contact@halfpricesoft.com

Fax: (866) 909-6448

http://www.halfpricesoft.com/index.asp
]]> http://marketingsource.com/articles/book-promotions/business/how-to-print-your-bank-checks-from-your-printer-at-%240-cost.html http://marketingsource.com/articles/book-promotions/business/how-to-print-your-bank-checks-from-your-printer-at-%240-cost.html Wed, 17 Mar 2010 15:15:36 -0500
Printing checks from your own printer is perfectly legal. However, checks must be printed on special paper. Most banks accept checks printed with the regular laser print toner. All items user needed are a laser printer, blank check paper and ezCheckPersonal software. If you already have a laser computer, your total cost for the software and the check paper can be $0.

The main advantage to people who use check printing and writing software is that it saves them time and money in a variety of ways - and that is especially true during these economic times. With ezCheckPrinting, you can have the flexibility to print quality bank checks immediately in a secure environment. You will never run out of checks and you are never left with stacks of unused preprinted checks when your bank changes names or you move to a new address.


Followings are the step by step guide on how to print your bank checks from your printer in minutes at the possible $0 cost.

Step 1: Download this business MICR check writing software from halfpricesoft.com

ezCheckPrinting runs on a machine with Windows system only. If you have a MAC machine, it will not work. This check printing and writing software support Windows 98, Windows NT, Windows 2000, Windows 2003, Windows XP and Windows Vista. It supports both 32-bit and 64-bit operating system.

ezCheckPrinting Download link:
http://www.halfpricesoft.com/check_printing_software_download.asp

Just following the intructions on the free check writing software download page to install this check writer.


Step 2: Set up your own the bank information

click the icon on disktop to start ezCheckPrinting.

For testing purpose, you can ignore this step because ezCheckPrinting comes with a sample database. If you want to setup your company bank information, you can do it by clicking the top menu "Settings->Check Setup" to open check setup page. After you modify the information there, please do not forget to click the save button.



Step 3: Add a new check and print it from your laser printer

Click the "New Check" button from the main screen to add a new check. Then you select this check from the list and print it by simply clicking the "Print Selected" button. Now your first check is ready from your printer.


ezCheckPrinting can also print pre-printed blank checks, that can be filled in manually or be used by other applications. And it supports multiple bank accounts.


Some main features of ezCheckPrinting include :

- Support 3-Per-Page, Check-on-Top, Check-in-Middle, and Check-on-Bottom options.
- Print checks from blank computer check paper or pre-printed checks.
- Print pre-printed blank checks to fill in manually at a later time or to use with other software such as Excel file, Quicken, QuickBooks and Microsoft Money.
- Data Import/Export features
- Support Multiple accounts
- Report feature

Do not pass up that kind of freebie, especially in today's budget-challenged economy.
http://www.halfpricesoft.com/business-free-special-offer.asp




More information about halfpricesoft.com
P.O. Box 17067 Louisville, KY 40217 USA
email: services@halfpricesoft.com
Fax: (866) 909-6448

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